Reporting noted or suspected unethical behaviour is necessary to avoid harm to the company and prevent continuing unethical behaviour. Please let us know if you feel pressured in your job to do anything that is inconsistent with your own beliefs, ethical business practices or Merko’s Code of Business Ethics. You should also report cases where you know or suspect that a Merko employee or partner has broken the law, failed to follow ethical business practices or violated the Merko Code of Business Ethics.
- SOURCE OF INFORMATION
Information about suspected or actual unethical conduct may be held by an employee, business partner, shareholder, investor or someone else.
The person holding such information reports it via their chosen channel (email, reporting hotline, online report form). All these channels guarantee confidentiality and, at the user’s request, anonymity. It is also possible to directly contact Merko’s managers or audit committee.
- ASSESSING INFORMATION
The information reported via any channel is received by Merko’s contractual partner Ernst & Young, who will analyse the information and coordinate its forwarding.
- INFORMING MERKO
Ernst & Young will forward summaries of relevant reports that require investigation to Merko without any references to the sources. Depending on the level of the potential incident, information will be forwarded to the manager and lawyer of Merko’s respective Estonian, Latvian or Lithuanian subsidiary, to the management of Merko Ehitus or directly to the audit committee of Merko Ehitus.
- DECISION ON FURTHER ACTION
Every incident will be handled individually; Merko analyses the report and takes the necessary steps. If the person who made the report has given their contact details and consent to being asked for further information during the investigation, Merko may ask them additional questions via Ernst & Young.